Automate everything you can
Posted: Sun Dec 22, 2024 8:35 am
Just as you need to delegate administrative tasks to complete projects on time, you can also make your teams’ jobs a lot easier as an automation master. Knowing what your automation options are and how best to implement them can be a big differentiator between you and your competitors, and you can use automations to gain more flexibility in your schedule.
Workflow automations
If manually tracking each task and assigning the next one is germany phone number list free taking up too much of your time, it sounds like you need to automate your workflows. It’s easier to keep projects on time if you get notifications for changes to your tasks rather than relying on emails or built-in chats. When a task is marked as complete, everyone involved gets an update. This means you can quickly review and approve it, and the next task will be assigned automatically.
Organizing a meeting
The last thing you want to do when you’re under pressure is squeeze in an important meeting. Avoid this trap by setting up recurring meetings at the beginning of your project so everyone can work on their own schedules. The right calendar software takes note of all reminders and alerts attendees when you load the agenda.
Automations not only streamline your process to help you deliver a project on time, but they also eliminate menial tasks, which helps everyone on your team stay motivated and performing at their best.
Organize contingency plans
If you want to be taken seriously, you can’t blame external factors or people when you don’t complete projects on time. That’s why reliable project managers always have contingency plans in place for when things go wrong.
In practical terms, this is a big part of a risk management plan. Start by identifying potential issues like late deliveries, staff being sick, or more specific risks related to your industry. Then ask your team (and yourself) for suggestions on how to be flexible and respond to keep your project on track.
It’s important not to just get a general idea. Create workflow templates that include instructions, due dates, and costs, just like your Plan A tasks, and then save them ready to use at any time.
In terms of keeping projects on time, planning for contingencies ahead of time will give you the flexibility to handle difficult circumstances. No client wants to hear excuses for why you can’t deliver on your projects. They want to hear that you’re riding the wave without any problems, even if there were problems.
Workflow automations
If manually tracking each task and assigning the next one is germany phone number list free taking up too much of your time, it sounds like you need to automate your workflows. It’s easier to keep projects on time if you get notifications for changes to your tasks rather than relying on emails or built-in chats. When a task is marked as complete, everyone involved gets an update. This means you can quickly review and approve it, and the next task will be assigned automatically.
Organizing a meeting
The last thing you want to do when you’re under pressure is squeeze in an important meeting. Avoid this trap by setting up recurring meetings at the beginning of your project so everyone can work on their own schedules. The right calendar software takes note of all reminders and alerts attendees when you load the agenda.
Automations not only streamline your process to help you deliver a project on time, but they also eliminate menial tasks, which helps everyone on your team stay motivated and performing at their best.
Organize contingency plans
If you want to be taken seriously, you can’t blame external factors or people when you don’t complete projects on time. That’s why reliable project managers always have contingency plans in place for when things go wrong.
In practical terms, this is a big part of a risk management plan. Start by identifying potential issues like late deliveries, staff being sick, or more specific risks related to your industry. Then ask your team (and yourself) for suggestions on how to be flexible and respond to keep your project on track.
It’s important not to just get a general idea. Create workflow templates that include instructions, due dates, and costs, just like your Plan A tasks, and then save them ready to use at any time.
In terms of keeping projects on time, planning for contingencies ahead of time will give you the flexibility to handle difficult circumstances. No client wants to hear excuses for why you can’t deliver on your projects. They want to hear that you’re riding the wave without any problems, even if there were problems.